Events Coordinator

The Events Coordinator is responsible for planning, coordinating and delivering high-quality organisation-wide events that support TLaWC’s strategic, governance, cultural and community engagement objectives. This includes staff events, corporate events, community meetings, ceremonies, Annual General Meetings (AGMs), General Meetings, forums, workshops and other organisational activities requiring structured coordination.

The role provides end-to-end event management, logistical coordination, stakeholder liaison and administrative support for events led through the Office of the CEO, as well as governance, operational and community-focused events across the organisation. This includes close collaboration with the Community Engagement Manager for community engagement activities and with the Biocultural Landscapes Directors and other business units to coordinate their respective events, meetings, forums and engagement activities.

The Events Coordinator acts as the central coordination point for organisational event and ceremony requests, maintaining event planning systems, calendars, registrations and delivery processes to support consistent and effective event management across TLaWC. The role is also responsible for maintaining accurate event attendance, participation and engagement records, supporting the collection and management of membership and community participation data arising from events, ceremonies, forums, camps and other organisational activities.

The Events Coordinator contributes to whole-of-organisation coordination activities and supports internal communication, reporting and continuous improvement related to event planning, delivery and evaluation.

Status: Full-time or FTE 0.8

Location: Broadford (with WFH opportunities)

Full position description available here.

Key duties:

• Plan, coordinate, and deliver organisational events including staff events, corporate events, community gatherings, ceremonies, workshops, and strategic meetings.
• Oversee all event logistics, including venue bookings, catering, AV, equipment, run sheets, risk assessments, set-up, and pack-down.
• Coordinate internal and external stakeholders to ensure smooth event delivery.
• Develop event schedules, plans, and timelines, ensuring activities are delivered on time and within budget.
• Source and manage suppliers and contractors as required.
• Work collaboratively across all teams to provide event-related support for organisation-wide initiatives.
• Support the Office of the CEO with internal communications, staff briefings, and coordination activities related to events.
• Assist with drafting content for internal updates, invitations, event collateral, and promotional materials as needed.
• Liaise professionally with community members, staff, partners, suppliers, and government agencies to support event requirements.
• Provide high-quality customer service and act as a key point of contact on event day.
• Prepare and monitor event budgets, process invoices, and maintain accurate records.
• Develop post-event reporting and evaluation to support continuous improvement.
• Contribute to project planning and organisational reporting where required.
• Coordinate and manage organisational event and ceremony requests through approved planning and approval processes.
• Maintain the organisation-wide events calendar and support scheduling, prioritisation and coordination of events across all teams.
• Coordinate event registrations, attendance tracking and participant communications.
• Maintain accurate records of event attendance, participation and engagement outcomes.
• Collect, record and manage membership and community participation data arising from events, forums, camps, ceremonies and engagement activities.
• Support organisational reporting by maintaining reliable participation, membership and engagement records.
• Ensure event records, attendance information and participant data are maintained in accordance with organisational privacy, records management and reporting requirements.
• Develop and maintain event procedures, templates, registration processes and event administration systems to support consistent delivery across the organisation.
• Coordinate event-related logistics including participant communications, registrations, attendance management and post-event follow up

To apply:

Submit the following documents to jobs@tlawc.com.au;

• Document addressing the key selection criteria
• Resume
• Details of two professional referees